Bates Research and Engineering Center

Emergency Preparedness

Escape Hatch II EVEN SMALLER

ORGANIZATION AND EMERGENCY TEAM ROLES & RESPONSIBILITIES

Department Headquarters Emergency Structure
Boleslaw Wyslouch, Director – x3-9500, x3-5431 or 617-335-7200
Jim Kelsey, Associate Director – x3-9241 or 978-580-1580
Staff Administrator –

Department Supervisors & PI’s
Bob Abruzzio, x3-9534 or 978-490-4017
Ernie Ihloff, x3-9503 or 781-760-9381

Anne Maloney, x3-9285 or 781-760-9380
Tom Shanahan, x3-9578 or 978-944-1542

 

Emergency Preparedness Coordinator –

  • Communicate with senior staff and other key personnel in the event of an emergency

  • To coordinate, instruct and familiarize Fire Marshals (all Bates employees) in fire evacuation procedures and related tasks

  • Keep the department Emergency Preparedness Plan up-to-date and communicate the plan to department personnel

 

Environment Health and Safety Office (EHS) – Dan Alexander, 617-258-5641 or 781-307-6874

  • Develop and maintain Emergency Preparedness Plan template to conform to OSHA standards; review department plans

Facilities Manager – Tom Shanahan, x3-9578 or 978-944-1542

  • Provide knowledge to responders and department members on building infrastructure and safety during an emergency.This includes informing department members of the operational status of building ventilation systems.

  • Provide evacuation maps/route diagrams posted throughout the facility as well as maintain and update map format

Space Designation with Responsible Facility Manager
Bates Outside – Mitchell Galanek (EHS)
Beam Area Complex (OC19K-020) – Jim Kelsey
Compute Facility (OC19H-202) – Paul Acosta
Electronics Shop (OC19H-214) – Bob Abruzzio
Fabrication Shop Complex (OC19H-111) – Ernie Ihloff
Facility Barn (OC19M-102) – Tom Shanahan
Facility Shop (OC19K-122) – Tom Shanahan
Gallery Complex (OC19K-128) – Jim Kelsey
Research Bldg.  (OC19B-112A) – Dan Alexander
Research Bldg. Basement (R-Tunnel) (OC19B-047) – Dan Alexander
Stock Room (OC19H-114) & Gas Storage (OC19J-101) – Ernie Ihloff
Warehouse II (OC19D-103) – Ernie Ihloff
Warehouse III (OC19N-101) – Ernie Ihloff
Water Tower (OC19Q-102) – Tom Shanahan

COMMUNICATION, NOTIFICATION AND ALARMS

Communication – PA system, email list, emergency text and internal phone tree system
Alarms – Pull lever with strobe and tone beep located throughout the facility (red boxes)

Bates Emergency Text Messaging System sign up instructions

  1. Send a text to 84483

  2. Enter the following in the body of the text: Bates send

  3. Press send. You should receive a confirmation text within seconds after sending

IGNITION SOURCES WITH LOCATIONS

  1. General Equipment and Kitchen Appliances – Throughout the facility

  2. Emergency Generator – Outside the Gallery (OC19K-123)

  3. Hazardous Waste Storage Area – (Outside Shipping & Receiving door)

  4. Flammable Storage >10 gal – Vacuum Lab (OC19H-118) & Gas Storage (OC19J-101)

  5. Hot Work Areas – Electronics Shop (OC19H-214), Fabrication Shop Complex (OC19H-111), Facility Shop (OC19K-122), Gallery Complex (OC19K-128)

EVACUATION AND ASSEMBLY AREAS

Evacuation

1.  Administration Building Lot if you are located in…
Facility Shop
Gallery Complex
Research Bldg.
Warehouse II
Polarized Source Complex
Research Bldg. Basement (R-Tunnel)

2.  Engineering Building Lot if you are located in…
Beam Area Complex
Compute Facility
Electronics Shop
Fabrication Shop Complex
Facility Barn
Stock Room/Gas Storage
Warehouse III
Water Tower

Inclement Weather Assembly Area (tornado or hurricane) – ALL designated spaces assemble in the South Hall floor area

SHELTER-IN-PLACE (SIP)
Shelter 1: Dan Alexander's Office (OC19B-102)
Shelter 2: Polarized Source Clean Room (OC19L-102)
Shelter 3: Engineering Building Conference Room (OC19H-212)
Shelter 4: Vacant Office in the High Bay Area (OC19H-110)

Shelter locations are clearly marked on the door tags and a SIP KIT is stored in each of the locations.

Facilities staff members are responsible for shutting off the air handling equipment.

ACTIVE SHOOTER 

RUN – Evacuate the area.   If the sound of gun shots are far away and you can safely do so, access an exit:

  • GET OUT IMMEDIATELY!

  • Call 911

HIDE – Take immediate refuge.  If you feel the shooter is close to you and you cannot safely exit the building:

  • Lock doors, use door stops, bar door with desks, turn off lights, silence cell phones

  • Search for objects that can be used as weapons

  • Call 911 (via land line if possible)

FIGHT – Attack the shooter.   If the shooter has entered the room you are in:

  • Obtain improvised weapons (scissors, letter opener, fire extinguisher)

  • Immediately attack shooter – direct your attack at his/her head/face

  • Do not attempt to plead or bargain with the shooter

Active Shooter Training via Atlas:  https://mit.edu/atlas

  1. In the left menu, at the bottom, select “Full Catalog”

  2. In the search field enter: Learning Center

  3. Select the “Course Catalog” tab

  4. Scroll to Community Safety & Security

Select course named “Active Shooter Incident Awareness”

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